Staff Positions Available

Nine Star Education & Employment Services offers a competitive salary and benefits package for full time staff members*, including optional medical and vision coverage, life insurance and long term disability coverage, 10 holidays, and an annual leave bank of twenty (20) days (prorated based on hire date/probation). After two full years of service each July 1, full time employees qualify for an additional leave day each fiscal year, up to ten (10) bonus leave days. We make a 403(b) plan available, as well as Flexible Spending Account for eligible employees. Add to that an excellent work environment with supportive supervisors and energetic coworkers, and you have one of the ingredients for Nine Star’s enduring success: our employees have a home with us as we all strive to make life better for our clients! Nine Star is simply an excellent place to work.

Administrative Services Executive Assistant - Operations

The Administrative Services Executive Assistant – Operations ensures the smooth operation of Nine Star's administrative department, maintaining compliance with all relevant laws and policies while supporting daily operations and assisting with special events. This role demands a seasoned professional capable of handling diverse, time-sensitive tasks critical to Nine Star's success.

MAJOR RESPONSIBILITIES

  • Manage administrative files and records, including corporation, insurance, and grant/contract files.
  • Maintain timely SAM and other registrations, licenses, and corporation-required documentation.
  • Attend board meetings and compile accurate meeting minutes according to established protocol.
  • Coordinate meeting room scheduling, travel arrangements, and event logistics.
  • Support HR functions, including recruitment, applicant screening, and employee verification,
  • Support Operations by managing worker’s comp claims, Company Insurance application filing, OSHA reporting,
    etc.
  • Procure and distribute office supplies, including local shopping as required.
  • Oversee supportive services operations, including purchasing and distribution tracking.
  • Assist staff with various tasks such as resume updates and timesheet completion.
  • Document and streamline administrative policies and procedures for team review and approval.
  • Manage maintenance requests and oversee building and equipment bid processes.
  • Perform additional duties as assigned.

BACKUP RESPONSIBILITIES:

  • Provide reception coverage, answer phones, and assist visitors.
  • Aid in employment advertising placement.
  • Assist with HR and administrative tasks in the absence of designated personnel.
  • Support accounts payable and payroll functions as needed.
  • Assist with benefits enrollment processes.
  • Perform other assigned duties as required.

KNOWLEDGE, SKILLS & ABILITIES

  • Proficient in office management, including requisite duties for this position.
  • Advanced computer skills, including Word, Excel, CRM, and other database management.
  • Commitment to confidentiality and adherence to established company policies.
  • Strong communication skills, both written and verbal.
  • Ability to work independently and collaboratively.
  • Excellent organizational and time-management abilities.
  • Demonstrated capacity for financial transparency and resource tracking.
  • Proactive problem-solving skills and willingness to seek assistance when needed.
  • Alignment with Nine Star's Philosophy of Care and commitment to following organizational policies & procedures, the laws of the State of Alaska, granting regulations, etc.
  • Demonstrated ability to successfully create and document efficient systems.
  • Essential traits include flexibility in adapting to changing requirements, the ability to maintain grace under pressure, and patience as systems are slowly brought into line.
  • We will require three professional reference letters.

MINIMUM QUALIFICATIONS

  • Bachelor’s degree preferred; 7+ years of relevant experience may be accepted instead of a degree, with at least 5 years in complex administrative support roles.
  • A clean driving record within the past 60 months, with reliable transportation, is required.
  • Must pass Administrative Assistant screening assessments given with 80% or higher scores.
  • Spotless criminal background check required upon hire and annually thereafter.

If this sounds like a great opportunity for you, please, send your cover letter and resume to hr@ninestar.org or fax to (907) 279-3299, ATT: HR.

Mat-Su Volunteer Test Proctor

This position involves administering the online TABE test (Test of Adult Basic Education) to new students as part of the admission process. Proctors ensure that testing conditions are fair and adhere to established guidelines. The position is part-time (approximately 2-8 hrs./wk. with the possibility of additional hours, if desired), with flexible schedule during regular business hours.

GENERAL QUALIFICATIONS FOR THE POSITION

  • Professional, approachable, and friendly toward all staff members, students, and visitors
  • Good communication skills: must be willing to ask questions and seek support as needed
  • Dependable and punctual
  • Able to work with minimal supervision
  • Able to work both independently and as part of a great team
  • Must acquire TABE certification prior to assuming responsibilities (approx. 2 hrs. of training)
  • Having a teaching background would be helpful

BASIC DUTIES OF THE VOLUNTEER TEST PROCTOR

  • Administer online educational assessments
  • Maintaining the testing environment by ensuring it is quiet, well-lit, and free from distractions throughout testing
  • Explaining rules and procedures to test takers
  • Verifying the identity of test takers
  • Monitoring test takers to ensure compliance with rules and prevent cheating
  • Addressing any technical problems or disruptions that may occur during the test
  • Enter student information in the Alaska database (VOS), to include attendance and test scores
  • Enter student information in the Nine Star database, to include attendance, tests scores, and case notes as needed

ABILITY, DESIRE, & WILLINGNESS TO

  • Understand the barriers facing Nine Star’s at-risk student population
  • Guide, motivate, and support students as they set goals
  • Promote work-readiness skills in conjunction with academic progress
  • Open to taking on new tasks, with an eagerness to learn new skills
  • Attend professional development, trainings, and staff meetings as needed

Email resumes and cover letters to debl@ninestar.org

Nine Star Education & Employment Services is an equal opportunity employer.