Staff Positions Available

Nine Star Education & Employment Services offers a competitive salary and benefits package for full time staff members*, including optional medical and vision coverage, life insurance and long term disability coverage, 10 holidays, and an annual leave bank of twenty (20) days (prorated based on hire date/probation). After two full years of service each July 1, full time employees qualify for an additional leave day each fiscal year, up to ten (10) bonus leave days. We make a 403(b) plan available, as well as Flexible Spending Account for eligible employees. Add to that an excellent work environment with supportive supervisors and energetic coworkers, and you have one of the ingredients for Nine Star’s enduring success: our employees have a home with us as we all strive to make life better for our clients! Nine Star is simply an excellent place to work.

Administrative Services Executive Assistant - Operations

This position ensures the orderly operations of the Nine Star Administrative Department, ensuring full compliance with Municipal, State and Federal laws, compliance with Nine Star policies and procedures, and assisting with Nine Star daily operations, and special events. This is not an entry-level role, and the successful applicant will be ready to handle a wide array of complex and time-sensitive tasks for the success of Nine Star’s services.

MINIMUM POSITION QUALIFICATIONS

  • Bachelor’s degree preferred; 7+ years of direct experience acceptable, in lieu of Bachelor’s degree + 5 years of experience.
  • Minimum five years of complex and detailed work history in complex administrative support required.
  • Must be able to effectively and independently complete the responsibilities of this role, with increasing responsibility.
  • Experience in Office Management, including the required duties of this role highly preferred.
  • Required to submit to, and pass, a full criminal background check upon hire, and annually, as required.
  • Must maintain a clean driving record, and dependable/immediately available transportation, to remain employed.
  • Possesses excellent computer skills including, but not limited to, Word, Excel, FileMaker Pro and/or other database experience with an ability to master new computer programs quickly and process data accurately and efficiently.
  • Adhere to a strict code of confidentiality and follow all related established policies and procedures.
  • Willing to work independently as well as closely with team members.
  • Communicates effectively using both verbal and written skills.
  • Works efficiently through systems building, documentation, appropriate delegation, and solid time management.
  • Must adhere to a strict system of financial transparency and meticulous tracking of resources.
  • Takes on new projects/assignments with minimal supervision using prioritizing and organization.
  • Have a professional, approachable and friendly attitude with all staff members, clients and visitors.
  • Professional Customer Service strength with a personable, yet assertive disposition.
  • Coordinates simultaneous tasks, follow-up on multiple details in a busy office.
  • Adapts to accommodate simple and complex tasks to support staff.
  • Demonstrates sound judgement on complex assignments independently and/or with others.
  • Able to problem-solve through challenging situations, and asks for assistance when needed.
  • Adheres to all Nine Star Policies and Procedures, and exhibits Nine Star’s Philosophy of Care in all interactions.

Major Responsibilities

  • Manages administrative files including corporate files, bid files, archives and Grant/Contract files.
  • Maintains SAM registration, Biennial Report, Business Licenses, Tax Exemptions, Pick.Click.Give., etc
  • Insurance duties include filing Worker’s Comp Claims, collecting incident reports from sites, maintaining insurance files, overseeing liability claims, collecting site inspection data from sites, maintaining OSHA files.
  • Attend all Board Meetings, taking accurate notes and creating the Minutes for signature by Board Secretary
  • Coordinates scheduling of meeting rooms, oversees admin calendar, and makes travel arrangements for staff.
  • Coordinates meetings/events, including renting space, purchasing food, bringing meeting materials.
  • Assists HR Director with hiring process including screening resumes, calling applicant references, and interviews.
  • Assists HR Director in filling out Employee Verifications of Employment.
  • Maintain office supply stock; distribute to sites-Including in Wasilla. This includes shopping for supplies locally.
  • Supportive Services oversight including purchasing, tracking distributions, and requesting General Journal Entries.
  • Assists staff with updating resumes, time sheet completion, Annual Leave Tracking, etc.
  • Collects and tracks Payroll deduction forms, ensuring they are properly deducted from pay.
  • Accurately document administrative policies and procedures for use by other team members
  • Oversee maintenance calls and bid process for Nine Star’s Anchorage buildings.
  • Other duties as assigned- the administrative task list may be amended, based on balance of duties, and need.

Back Up Responsibilities

  • Opens office, answers phone, directs visitors when receptionist is out of the office.
  • Assists with placing employment advertisements.
  • Assists HR Director, Administrative Services Director in the Absence of the Receptionist.
  • Performs backup duties for Accounts Payable and Youth payroll as needed.
  • Assists Human Resources Director in enrolling in HRA, FSA, insurance and 403b.
  • Other duties as assigned

If this sounds like a great opportunity for you, please, send your cover letter and resume to alexisk@ninestar.org

Case Manager (Work Services Specialist)
  • Monday-Friday, 40 hours per week
  • Must have reliable transportation

JOB SUMMARY

Nine Star’s Case Managers (Work Services Specialists) provide support to Alaska’s Public Assistance recipients to ready them for employment. They utilize a holistic approach to help under- & unemployed Alaskans leave the public assistance rolls by helping them increase their income. They provide work readiness activities, connectivity to community resources, career plan development, “get ready for employment” activities, work skills training, and more. Ultimately, the Case Manager’s objective is to move job seekers to economic self-sufficiency.

QUALIFICATIONS FOR THE POSITION

  • Possess an Associate’s Degree in Human Services or closely related field and two years experience in Social Services or a closely related field. (4 years of direct case management experience may be substituted.)
  • Have a minimum of one year related teaching experience.
  • Proficient in the use of Microsoft Office and FileMaker Pro.
  • Adept at working independently as well as with team members.
  • Hold excellent customer service skills.
  • Demonstrate effective oral and written communication skills.
  • Able to organize and prioritize a variety of tasks.
  • Work with minimal supervision.
  • Able to coordinate multiple tasks and follow-up in spite of frequent interruptions.
  • Maintain a professional attitude with enthusiasm and dependability.
  • Exercise time management skills.
  • Willing to take on new tasks with an eagerness to learn new skills.
  • Flexible and willing to shift to new tasks when needed.

This position offers you an opportunity to help move the under- and unemployed job seeker to economic stability. If this sounds like a great opportunity for you, please, send your cover letter and resume to zoes@ninestar.org or fax to (907) 644-9925, ATT: Zoe.

Work Services Assistant 1

JOB SUMMARY

The Nine Star’s Work Services Assistant I provides support to the Work Services program. The Work Services Assistant I’s
goal is to assist the Work Services teams in providing Alaska Temporary Assistance clients who are unemployed and under
employed with the skills to retain employment, and overcome barriers. Work Services Assistant I aids in sustaining support
to all Work Services teams in meeting and exceeding performance measures.

MAJOR DUTIES

  • Implement principles of welfare reform and the work first philosophy.
  • Application of the Nine Star’s Philosophy of Care: Compassion, Excellence, and Collaboration.
  • Adheres to all confidentiality requirements of state, federal and agency guidelines.
  • Oversee and provide front desk coverage as well as train volunteer placements, such as MASST or CWE participants.
  • Assess clients to obtain financial, employment, educational/training, family composition and status, support network,
  • and/or other updated information to forward to the assigned Work Services Specialists.
  • Work with the Lead Work Services Specialists to oversee scheduled monthly interactions, to include staffings, with
  • Work Services families and their Work Services Specialists.
  • Make client work site and home visits as necessary.
  • Coordinate the use and inventory of supportive services under the direction of the Supportive Services Manager.
  • Work with the Lead Work Service Specialists to ensure closed TA cases are appropriately archived or routed to Post-TA services in a timely manner.
  • Work closely within your Work Services team to meet the needs of program participants.
  • Work with other Nine Star Work Services’ staff as a team to collaborate and meet the needs of clients.
  • Participate as a team member in weekly program staff meetings and other meetings as required.
  • Other duties as assigned.

PREFERRED QUALIFICATIONS FOR THE JOB

  • Possess a High School or General Education Diploma. Relevant experience may substitute for educational requirement on a year-for-year basis.
  • Have a minimum of four (4) years progressively responsible experience in office management or related field.

QUALIFICATIONS FOR THE JOB

  • Proficient in the use of Microsoft Office and FileMaker Pro.
  • Adept at working independently as well as with team members.
  • Hold excellent customer service skills.
  • Demonstrate effective oral and written communication skills.
  • Able to organize and prioritize a variety of tasks.
  • Work with minimal supervision.
  • Able to coordinate multiple tasks and follow-up in spite of frequent interruptions.
  • Maintain a professional attitude with enthusiasm and dependability.
  • Exercise time management skills.
  • Willing to take on new tasks with an eagerness to learn new skills.
  • Flexible and willing to shift to new tasks when needed.

This position offers you an opportunity to help move the under- and unemployed job seeker to economic stability. If this sounds like a great opportunity for you, please, send your cover letter and resume to zoes@ninestar.org or fax to (907) 644-9925, ATT: Zoe.

Career Mentor/Coach
  • Monday-Friday, 40 hours per week

JOB SUMMARY

The Career Mentor/Coach works one-on-one with Job Seekers to identify their specific employability needs and help them eliminate challenges to their employability success. They help the job seeker assess their challenges and their skills so they can match them to a job that “fits” them. They also provide “ready for a job” workshops, skills assessments, resume development, interview coaching, and many other things to prepare them for the world of work.

QUALIFICATIONS FOR THE POSITION

  • Possess a college diploma (experience may be substituted)
  • Possess a strong knowledge base of program requirements, policies and procedures
  • Proficient in the use of Microsoft Office and FileMaker Pro
  • Adept at working independently as well as with team members
  • Hold excellent customer service skills
  • Demonstrate effective oral and written communication skills
  • Able to organize and prioritize a variety of tasks
  • Work with minimal supervision
  • Able to coordinate multiple tasks and follow-up in spite of frequent interruptions
  • Maintain a professional attitude with enthusiasm and dependability
  • Exercise time management skills
  • Willing to take on new tasks with an eagerness to learn new skills

This position offers you an opportunity to help move the under- and unemployed job seeker to economic stability. If this sounds like a great opportunity for you, please, send your cover letter and resume to zoes@ninestar.org or fax to (907) 644-9925, ATT: Zoe.

Job Developer/Job Coach
  • Monday-Friday, 40 hours per week
  • Must have reliable transportation

JOB SUMMARY

The Job Developer/Coach works intensively with Job Seekers to identify their specific employability needs and help them eliminate challenges to their employability. The Job Developer/Coach initiates and maintains ongoing personal contact with a variety of business and industry representatives to match the “right” position to each individual Job Seeker. It is also the role of the Job Developer/Coach to help the Job Seeker identify their skills and strengths to ensure they will be well-matched to the positions they are seeking.

This position offers you an opportunity to help move the under- and unemployed job seeker to economic stability. If this sounds like a great opportunity for you, please, send your cover letter and resume to zoes@ninestar.org or fax to (907) 644-9925, ATT: Zoe.

Nine Star Education & Employment Services is an equal opportunity employer.