Staff Positions Available

The Administrative Specialist position is a busy full time role that functions to support the Administrative Team. Key roles are to provide support to human resources, administrative/operations, finance, marketing and development, and to provide customer service to Nine Star visitors and clients. This is a position with increasing responsibility.

Responsibilities

HR Support

• Assist with hire process by managing job postings at various sites.
• Create & maintain personnel files, manage filing systems and other assorted clerical tasks.
• Order staff business cards and name badges.
• Assist HR Director with data collection, staff documents, paperwork tracking and emails.
• Provide new hire orientation & handle paperwork processing
• Submit complete insurance paperwork to appropriate company.
• Assist HR Director with scheduling visits with staff members for training and support.

Admin Team Support

• Assist the Director of Operations with managing the Contract files bid Files and other corporation documents.
• Assist the Director of Operations with managing worker’s comp claims and other insurance claims.
• Assist the Director of Operations with managing OSHA documents, site inspection paperwork,
• Receptionist Duties include but are not limited to answering phones, greeting visitors and managing website contact data.
• Update/maintain online calendars and contact lists.
• Oversee organization/cleanliness of supply room and kitchen.
• Assist with maintaining administrative files including corporate files. MOU Files and bid files.
• Train Youth as intern receptionist on occasion.
• Other admin duties on the task list, and as assigned by Executive and Admin Staff.

Finance Team Support

• Work with Director of Finance with compiling Accounts Payable and Supportive Services packets and processing and/or printing check runs, mail prep, as well as uploading all documents to sharefile to ensure proper approvals are secured.
• Work with Director of Accounting to assist with preparing positive Pay documents for review and upload.
• Manage the folder system to update to the new year.
• Collect and check Staff time sheets for accuracy.
• Other duties on the task list, and as assigned by Executive and Finance Staff.

Marketing and Development Support

• Assist Development Director with maintaining bid calendar, collecting data, and proofreading bid copy
• Complete “simple” applications for funding.
• Assist with fundraising events planning and implementation, and staff volunteerism events.
• Prepare thank you letters and donor acknowledgements, fundraising asks and other documents to be sent by the President.
• Other duties on the task list, and as assigned by Executive and Development staff.

Position Requirements

• Ability to answer multi line phone, route calls and take detailed messages.
• Willing to greet clients & visitors and direct to requested services.
• Excellent computer skills, including but not limited to Word, Excel, FileMaker Pro.
• Willing to submit to and pass a full criminal background check and driving records check.
• Willing and able to adhere to a strict confidentiality policy and follow all established procedures.
• Must maintain a clean driving record and dependable vehicle. As this position requires in-town travel, DUI convictions and poor driving records result in immediate termination of employment.
• Ability to master new computer programs quickly and process data accurately and efficiently.
• Ability to work independently as well as with team members.
• Have the minimum of 3 year-related experience with increasing responsibility.
• Ability to communicate effectively in person through verbal and written skills.
• Have a professional, approachable and friendly attitude with all staff members, clients and visitors.
• Have excellent customer service skills and a personable, yet assertive disposition
• Ability to organize, prioritize and complete tasks with minimal supervision.
• Ability to coordinate simultaneous tasks, follow-up on multiple details in an environment with frequent interruptions.
• Desire and aptitude to continue learning new projects, systems, and programs but willingness to do minor and rote tasks, as needed in a very busy and complex role.
• Must possess excellent time management skills; absolutely dependable and punctual.
• Demonstrate loyalty to the organization.
• Willing to take on new tasks with an eagerness to learn new skills.
• Ability to problem-solve through situations; understanding of when to ask for assistance.
• Have a HS Diploma or GED, additional education preferred.

Please send your cover letter and resume to patm@ninestar.org.

This is a Full-Time, Exempt position that works to build Nine Star’s financial infrastructure including corporate partnerships, legacy giving, donations, volunteers, etc.

MINIMUM POSITION QUALIFICATIONS

• A Bachelor’s (preferably a Master’s) degree in business, communications, public administration, nonprofit administration, etc.
• Have a minimum of 5 years of Fund Development work experience including work with corporations and large business partners.
• Willing to submit to and pass a full criminal background check.
• Must maintain a clean driving record and dependable vehicle. DUI convictions/poor driving records will result in immediate termination of employment.

ADDITIONAL POSITION QUALIFICATIONS

• Possesses excellent computer skills including, but not limited to, Word, Excel, and FileMaker Pro with an ability to master new computer programs quickly and process data accurately and efficiently.
• Adhere to a strict code of confidentiality and follows all related established policies and procedures.
• Invites the opportunity to work independently as well as with team members.
• Able to communicate effectively using both verbal and written skills.
• Skilled in training, coaching, and motivating staff in group settings and individual meetings.
• Exhibits an ability to work efficiently through systems building, appropriate delegation, and solid time management.
• Eager to initiate and/or take on new projects/assignments with minimal supervision using effective prioritizing and organization.
• Presents a professional, approachable and helpful attitude with staff, clients, visitors, and partner entities.
• Displays excellent customer service skills and a professional demeanor with a personable, yet assertive disposition.
• Can coordinate simultaneous tasks, follow-up on multiple details in an environment w/frequent interruptions.
• Appreciates that being flexible includes adjusting work agendas and engaging in simple or complex tasks to support other staff.
• Demonstrates the ability to make sound decisions on complex assignments independently and/or with others.
• Welcomes problem-solving through challenging situations yet understands when it is appropriate to ask for assistance.

MAJOR RESPONSIBILITIES

• Develop donor relationships—corporate, tribal, individual, legacy, foundation partners, government contracts, etc.
• Oversee all marketing efforts, social media, NS’s “reader board”, fund raising events with staff engagement, etc.
• Launch on-going fundraising activities.
• Establish partnerships that produce in-kind donations and volunteer support.
• Manage Nine Star’s proposal/funder database.
• Design and implement strategies to develop long-term donors—including corporate partnerships, legacy gifts, etc.
• Track requirements for each funding source—use of funds, what data must be gathered, report preparation, etc.
• Gather support letters and have them on file from agencies like DOL, DVR, etc.
• Maintain NS’s Bloomerang donor data base including oversight of donation receipts and thank you letters.
• Be able to pull-up a variety of Bloomerang reports as needed for presentations, funders, etc.
• Build relationships through a variety of donor acknowledgments—immediate and on-going.
• Manage postings on GuideStar, 211, etc.
• Prepare fliers, ppts, hand-outs, etc. that that describe NS’s work and are ready for distribution at a moment’s notice.
• Edit client stories and place them in a “bank” for easy access for proposals, presentations, etc.
• Organize staff and client pictures/ROIs so pictures can be easily accessed for public release.
• Guide NS’s UWA Campaign and Day of Caring.
• Develop and maintain relationships with current individual and corporate funders.
• Attend community meetings to establish relationships and build NS’s public image.
• Develop and disperse emails with NS information, success stories, and funding opportunities.
• Handle (order, distribute, create, have ready) NS jackets and “a variety of swag” for staff, donors, volunteers, etc.
• Update Board pictures, bios, sheet for proposals, etc.
• Other duties as assigned.

Please send your cover letter and resume to patm@ninestar.org.

• Monday-Friday, 40 hours per week

JOB SUMMARY

The Career Mentor/Coach works one-on-one with Job Seekers to identify their specific employability needs and help them eliminate challenges to their employability success. They help the job seeker assess their challenges and their skills so they can match them to a job that “fits” them. They also provide “ready for a job” workshops, skills assessments, resume development, interview coaching, and many other things to prepare them for the world of work.

QUALIFICATIONS FOR THE POSITION

• Possess a college diploma (experience may be substituted)
• Possess a strong knowledge base of program requirements, policies and procedures
• Proficient in the use of Microsoft Office and FileMaker Pro
• Adept at working independently as well as with team members
• Hold excellent customer service skills
• Demonstrate effective oral and written communication skills
• Able to organize and prioritize a variety of tasks
• Work with minimal supervision
• Able to coordinate multiple tasks and follow-up in spite of frequent interruptions
• Maintain a professional attitude with enthusiasm and dependability
• Exercise time management skills
• Willing to take on new tasks with an eagerness to learn new skills

This position offers you an opportunity to help move the under- and unemployed job seeker to economic stability. If this sounds like a great opportunity for you, please, send your cover letter and resume to zoes@ninestar.org or fax to (907) 644-9925, ATT: Zoe.

• Monday-Friday, 40 hours per week
• Must have reliable transportation

JOB SUMMARY

The Job Developer/Coach works intensively with Job Seekers to identify their specific employability needs and help them eliminate challenges to their employability. The Job Developer/Coach initiates and maintains ongoing personal contact with a variety of business and industry representatives to match the “right” position to each individual Job Seeker. It is also the role of the Job Developer/Coach to help the Job Seeker identify their skills and strengths to ensure they will be well-matched to the positions they are seeking.

This position offers you an opportunity to help move the under- and unemployed job seeker to economic stability. If this sounds like a great opportunity for you, please, send your cover letter and resume to zoes@ninestar.org or fax to (907) 644-9925, ATT: Zoe.

The primary role of the Resilience Coach is to provide effective, solution-focused individual and group coaching and/or workshops on commonly occurring life situations, to reduce the effects of Adverse Childhood Experiences (ACEs) relating to toxic stress, and for instruction on resiliency and wellness topics. The resilience coach will perform life skills assessments as appropriate and be a liaison and advocate for all Nine Star clients. This person will pave the way for vulnerable Alaskans seeking employment and education advancement. This is a full-time position.

MAJOR DUTIES:

• Provide short-term individual solution focused coaching for clients who request support services that strengthen their ability to function, thrive, and become employed.
• Become a trainer of staff in the area of building resilience in clients.
• Organize a variety of educational and employment workshops to improve long-term success for clients as they advance academically and seek to reach their employment goals.
• Develop and deliver workshops that include stress management; anger reduction; emotional regulation; processing past traumas coping with grief, anxiety, and work behaviors; etc.
• Focus on coaching that builds an individual’s or family’s resilience.
• Refer students and job seekers to community resources as appropriate to reduce barriers to life and work successes.
• Manage a case load of job seekers to guide them through their employment process accessing programs inside & outside of Nine Star.
• Document the activities of N2L participants.

MINIMUM POSITION QUALIFICATIONS:

• A Bachelor’s (preferably a Master’s) degree in social services, counseling, human services, or related field preferred.
• Have a minimum of 5 years working with at-risk populations.
• Willing to submit to and pass a full criminal background check.
• Must maintain a clean driving record and dependable vehicle. DUI convictions/poor driving records will result in immediate termination of employment.
• Knowledge of Adverse Childhood Experiences (ACEs) and the impact of ACES on individuals and families.
• Knowledge of the dynamics of alcohol and drug dependence, domestic violence, trauma, and how it affects and relates to employment and self-sufficiency.
• The ability and skill to provide effectively deliver training to staff and program participants.
• The ability to understand, be sensitive to, and have empathy for participants with mental health challenges including familiarity with making referrals to the appropriate entities.
• Possess the ability to develop trusting, helping relationships and to work effectively with individuals and families from diverse racial, ethnic, religious, and socioeconomic backgrounds.
• Ability to intervene in crisis situations, using sound professional judgment, ethical practices, and common sense.
• Work cooperatively within programs at Nine Star as well as outside agencies and programs on behalf of clients while maintaining confidentiality.
• Carries the ability to communicate effectively by both oral and written communications.
• Possesses excellent computer skills including, but not limited to Word, Excel, and FileMaker Pro (or other database experience) with an ability to master new computer programs quickly and process data accurately and efficiently.
• Understands how to maintain professional boundaries and apply appropriate work ethics at all times.

Please send your cover letter and resume to patm@ninestar.org.

This vital position is part-time and flexibly scheduled Monday through Friday between 8am and 7 pm. It will entail proctoring TABE pre- and post-tests for new and current students. Eventually, this position will also proctor GED exams for students who are ready to graduate from the Adult Education program.

Major Duties

• Inform testers of testing room rules and collect testing room rules document from each tester.
• Maintain quiet, confidential, and appropriate testing environment during testing times.
• Proctor TABE Online testing sessions.
• Interpret TABE results for testers, and provide them with a copy of the TABE report.
• Field potential and existing student questions in person, by phone, and via e-mail.
• Maintain intake lab testing computers (i.e. weekly software updates, TABE Online updates).
• Maintain security of test logs and client information and proctor testing sessions.
• Maintain Pearson VUE testing lab computers, including running updates, downloads, etc., and communicating with Pearson VUE on technology issues.
• Communicate with Pearson VUE regarding testing processes, including incident reports, closures, etc.
• Maintain testing site calendar for Pearson VUE testing site.
• Other duties as assigned.

General Qualifications

• Able and willing to follow the adult education policies and procedures of Nine Star and the State of Alaska.
• Possesses effective oral and written communication skills, is personable and has an assertive disposition.
• Has a professional and friendly attitude towards all staff members, clients, and visitors.
• Capable of working independently, as well as with team members.
• Is organized and knows how to prioritize task with minimal supervision.
• Demonstrates excellent time management skills and is absolutely dependable and punctual.
• Enjoys taking on new tasks, with an eagerness to learn additional skills.
• Uses good judgment to make sound decisions on complex issues.
• Is a strong self-starter that is motivated to complete tasks properly and completely with minimal supervision.
• Skillful in problem-solving through unexpected situations with an understanding of when to ask for assistance.
• Understands how to effectively maintain student records and is able to relate that information via database notes.
• Accomplished in utilizing databases (i.e., AK State database, Nine Star Citrix database, etc.) to access student data.

Please send your cover letter and resume to peggyr@ninestar.org.

• Monday-Friday, PT 20 hours per week

POSITION SUMMARY

Do you have a passion for instructing English language learners? Do you have connections with different cultural groups in the Mat-Su Valley? Would you like to be instrumental in helping to grow this program? If so, Nine Star is looking for YOU! This ESL instructor will provide outreach and instructional services to ESL students to equip the student with skills for everyday living and the world of work.

QUALIFICATIONS FOR THE POSITION 

• Ability and willingness to follow adult basic education policies and procedures
• Ability to communicate effectively
• Have a professional, approachable and friendly attitude with all staff members, clients and visitors
• Personable, assertive disposition
• Ability to work independently as well as with team members
• Ability to organize, prioritize and work with minimal supervision
• Possess excellent time management skills; absolutely dependable and punctual
• Willingness to take on new tasks with an eagerness to learn new skills
• Ability to use good judgment to make sound decisions on complex issues
• Ability to problem solve with an understanding of when to ask for assistance
• Ability and willingness to utilize Nine Star ABE database to access student records and communicate
  student related information via database notes
• Ability and willingness to work with individuals from divers cultural and economic backgrounds and to
  address student goals in teaching strategy and lesson plans
• Ability to administer and score the BEST literacy test.
• Ability and willingness to integrate Career and College Awareness material with the central program
  curriculum
• Ability to address and willingness to incorporate “real life” uses of grammar skills
• Willingness to collaborate with colleagues to continuously evolve the quality of ESL classes

This position offers you an opportunity to help move the under- and unemployed job seeker to economic stability. If this sounds like a great opportunity for you, please, send your cover letter and resume to peggyr@ninestar.org.

POSITION SUMMARY

This position is full-time (usually 40 hours per week), Monday through Friday, and may include some evenings and Saturdays. The position will focus on math and science instruction, as well as managing student records.

QUALIFICATIONS FOR THE POSITION 

• Bachelor’s degree, preferably education-related
• Teaching certificate highly preferred
• Experience with differentiated instruction in multiple disciplines, including Adult Education
• Ability to teach students of different ages, cultures, and abilities
• Professional, approachable, and friendly demeanor
• Willingness to follow Adult Education policies and procedures
• Collaborative, team-oriented philosophy
• Organized, able to prioritize tasks and manage virtual and in-person classrooms with minimal
  supervision
• Excellent time-management skills, flexibility, dependability, and punctuality

Ability, Desire, & Willingness to:

• Teach reading, writing, math, social studies, and science content areas as specified in a hybrid format
• Understand and follow Adult Education standards, disciplines, and curricula
• Administer educational assessments and interpret results
• Identify specific learning objectives based on the results of assessments and pre-tests
• Understand the barriers facing Nine Star’s at-risk student population
• Guide, motivate, and support students as they set goals, and track their progress toward those goals
• Complete the yearly required professional development hours in a timely fashion
• Assist in course development as needed
• Promote work-readiness activities in conjunction with basic skills/academic progress

Basic Duties of the Adult Education Instructor:

• Teach specified content areas via distance and in-person classes
• Facilitate study halls and workshops
• Administer and/or interpret TABE/GED test results to identify students’ needs and design appropriate study programs
• Maintain contact with students regarding attendance, goals, post-testing, and all program requirements
• Manage student information in the State database, to include attendance, scores, case notes, etc.
• Attend professional development and training webinars, conferences, and in-service days in accordance with State and program requirements
• Other duties as assigned

Email resumes and cover letters to peggyr@ninestar.org.